Repository Policy

Introduction

The University of Brighton Research Repository (UBR) is a digital collection of research and enterprise outputs of University staff. Staff deposit all research outputs, including journal articles, conference proceedings, book chapters and non-text based outputs in the University of Brighton Research Repository (UBR), subject to publishers' copyright permissions. This fulfils compliance with both research funders and the university's Open Access policy.

  1. What content is included in the Repository?
  2. Material
  3. Use of material
  4. Standard considerations
    1. Copyright
    2. Format
    3. Collaborative Work
  5. Approval process for uploading material
  6. Removing content
  7. Preservation
  8. Roles and responsibilities

1. What content is included in the Repository?

Published outputs and non-text-based outputs will be made available via the UBR. Data will be held in either the open access or the restricted area of the repository, depending on licensing restrictions.

Standard documents will include electronic versions of:

  • Articles published in peer-reviewed journals
  • A full paper included in edited conference proceedings
  • A paper included in edited working paper series
  • Book chapters, unless CTA applies
  • PhD theses registered with the University, unless permission is withheld for commercial reasons.

In addition outputs may include electronic versions of non-print outputs:

  • Artefacts; data sets; databases; designs; devices; digital and broadcast media; exhibitions; films, videos and other types of media presentation; images, photographs, and paintings; installations; performances and other types of live presentations; prototypes; software design and development; software, computer code and algorithm.

Where deposited material has multiple authors:

  • o At least one author will be a current or previous member of the University of Brighton
  • The submitting author will have sought the permission of co-authors

2. Material

Bibliographic data is added for all outputs. For text based outputs a PDF of the author's accepted and final peer reviewed text is uploaded. Where publishers' permissions allow, the publishers' PDF is uploaded, e.g. where an APC has been paid; output published under a Creative Commons licence; fully open access journal. This takes place at the point of acceptance or within 3 months from thereof.

Items are flagged with their publication status and full text items are made open access when any related publisher embargos have expired. This is a standard route for textual outputs only. Non-textual outputs will note the date the publication was made public.

All metadata will be in English but full-text items can be uploaded in other languages, with an English abstract made available.

3. Use of material

The metadata may be re-used in any medium without prior permission for not-for-profit purposes. Items are harvested by search engines such as Google and other services such as OAIster to increase discoverability. Re-use of full text content is dependent on individual copyright licences.

The deposited records and outputs may also be used for:

  • Internal review of research performance
  • Modelling profiles and submitting information for external review e.g. the Research Excellence Framework

4. Standard considerations

Quality standards are applied to indexing data to allow the repository to be cross-searchable nationally and internationally.

  • Copyright
  • Content is made openly accessible in line with publishers' permissions. Outputs will, if possible, be licenced under the Creative Commons attribution non-commercial, non-derivative, CC-BY-NC-ND

  • Format
  • The preferred textual format is PDF. The repository also includes a wide range of non-textual materials including multimedia. Formats should meet disability guidelines where possible.

  • Collaborative Work
  • Will be correctly attributed. UoB authors are advised to inform co-authors of the university OA policy and secure permission at the earliest opportunity

5. Approval process for uploading material

Research staff add outputs to the university's Current Research Information System and where necessary CRD support staff quality check outputs to ensure they are of an appropriate academic standard. The repository librarian is responsible for making outputs available via the UBR, taking into account any publisher embargos that may apply.

6. Removing content

Removal from public view will be allowed, if requested by the author, the institution or a third party, in certain circumstances, e.g.

  • to comply with journal publisher rules
  • where defamatory or where confidential material has accidentally been disclosed
  • where the content has been upheld by the wider research community as plagiaristic, or where the research has been falsified
  • where the content does not conform to existing legislation

If there is proof of copyright violation then the work in question will immediately be removed. Withdrawn items are not deleted entirely, but are removed from public view.

For further information please see the University's Procedure for Investigating and Resolving Allegations of Misconduct in Research

Requests to remove content can be made by emailing eprints@brighton.ac.uk

7. Preservation

Items will be retained indefinitely. The University of Brighton is committed to provide persistent access to content in the Repository, but this applies only to material housed on servers maintained directly or under contract by the University. Links and access to content of any format referenced outside the Repository cannot be guaranteed. Those in charge of administering the repository will try to ensure continued readability and accessibility.

8. Roles and responsibilities

All deposits will be assessed to ensure that they are within the scope of the repository and every effort will be made to validate published works although members of university staff have different roles and responsibilities in this process. These responsibilities are outlined below:

Individual Researchers are responsible for the authenticity of deposits. Authors of outputs have a responsibility to ensure that their publications record is complete, up to date and correctly represented on the university repository.

Information Services: Library Services is responsible for the UBR policy assuring the data provenance and legality of outputs publicly available in the UBR.

Information Services: IT Services is responsible for the management and maintenance of the university research systems.