The University of Brighton Repository (UBR) provides a digital collection of research and enterprise outputs of University staff. This enables the systematic dissemination of academic work, with a managed approach to outputs. The repository offers University staff a greater chance to increase the impact of their work, promote the work and esteem of staff members amongst the wider academic community as well as contributing to global initiatives. All staff are encouraged to upload outputs as research has shown that work included in open access repositories improves citation rates as well as individual professional profiles. The repository is a collective undertaking that provides a central archive for outputs.
1. What content can be included in the Repository?
It is expected that all published outputs and non-text-based outputs will be made available via the UBR. Data will be held in either the open access or the restricted area of the repository, depending on licensing restrictions.
Standard documents could include electronic versions of:
In addition outputs may include electronic versions of non-print outputs:
Where deposited material has multiple authors:
2. Adding material
As a minimum, bibliographic data should be added for all outputs and, where publishers’ permissions allow, a PDF of the full text of the output should also be uploaded. This should be done at the earliest possible opportunity. Items should be flagged with their publication status and full-text items will be made open access when any related publisher embargos are lifted. This is a standard route for textual outputs only. Non-textual outputs should note the date the publication was made public.
All metadata should be in English but full-text items can be uploaded in other languages, as long as an English abstract is made available.
Any University of Brighton member of administrative staff, academic or postgraduate research student can add material to the repository but it is expected that practices will vary by School/Faculty.
3. Use of material
The metadata may be re-used in any medium without prior permission for not-for-profit purposes. The deposited records and outputs may also be used for:
4. Standard considerations
Quality standards will be applied to indexing data to allow the repository to be cross-searchable nationally and internationally.
Content will be made openly accessible in line with publishers’ permissions. Copyright advice relating to the uploading of materials will be offered by Information Services.
The preferred textual format is PDF. All documents will be administered to follow standard cataloguing conventions and will be reviewed to check for consistency and standardization. The repository will also accept a wide range of non-textual materials including multimedia. Formats should meet disability guidelines.
Must be correctly attributed
5. Approval process for uploading material
The following approval process will apply:
6. Removing content
Removal from public view will be allowed, if requested by the author, the institution or a third party, in certain circumstances, e.g.
If there is proof of copyright violation then the work in question will immediately be removed. Withdrawn items are not deleted entirely, but are removed from public view.
For further information please see the University's Procedure for Investigating and Resolving Allegations of Misconduct in Research
Items will be retained indefinitely. The University of Brighton is committed to provide persistent access to content in the Repository, but this applies only to material housed on servers maintained directly or under contract by the University. Links and access to content of any format referenced outside the Repository cannot be guaranteed. Those in charge of administering the repository will try to ensure continued readability and accessibility.
8. Roles and responsibilities
All deposits will be assessed to ensure that they are within the scope of the repository and every effort will be made to validate published works although members of university staff have different roles and responsibilities in this process. These responsibilities are outlined below:
THE RESEARCH OFFICE is responsible for the repository policy and will deal with issues that relate to the governance of these regulations.
THE ACADEMIC COMMUNITY is responsible for the authenticity of deposits. Authors of outputs have a responsibility to ensure that their work is correctly represented on the University repository.
RESEARCH LEADERS in Schools/Faculties are responsible for ensuring that outputs uploaded to the repository are of an appropriate standard and is in-line with the current UBR policy. They will work closely with FACULTY/SCHOOL ADMINISTRATORS to ensure the data are consistent and that entries have been proof read before submission. It is recognised that precise practice will vary by Faculty/School.
INFORMATION SERVICES is responsible for the management and maintenance of the UBR system. They will also undertake a final quality check on all meta data. Information Services should be contacted for any issues involving cataloguing and system maintenance.