University of Brighton Repository User Documentation
You may perform either a simple search or an advanced search. The advanced search form lets you perform a finer-grained search using more fields.
Searching Text Fields
You can search for terms in certain fields like abstract or author. These are the fields where there is a text entry. You can decide how the system will use your search terms by selecting one of the options from the drop down menu just to the left of the input box.
Searching value fields
With these you can select one or more values from a list that you would like to search for. If no value in the list is selected, the system will ignore this field (i.e. it will retrieve records with any value of this field.)
If you want to search for more than one of these values you can also change search behaviour by selecting ``Any of these'' or ``All of these'' from the dropdown menu on the right of the list.
Searching by year
When you're searching a year field, you can specify a single year or range of years that you're interested in:
You do not need to register, all current staff at the university should be able to login to the repository using your university username and password. You will then be able to create new records and also create and save searches. If you have any problems logging in you should contact firstname.lastname@example.org.
Any members of the university staff are able to create records in the repository. Instructions on how to do this can be found via the Information Services Document Library.
Guidance notes for University Staff (researchers/authors/lecturers) can be found here www.brighton.ac.uk/isdocs/docdetails.php?docnumber=is126.
Guidance notes for Editors (research administrators) of the repository can be found here www.brighton.ac.uk/isdocs/docdetails.php?docnumber=is127.
All new records will be held in a ‘review’ area where they will then be checked by an editor of the repository. This is normally the research administrator for your school/faculty. Editors will check that the details of the record are correct and ensure that the archiving of the full text or abstract of any published material is permitted under copyright restrictions. Once the check has been satisfactorily completed the record will then be uploaded to the Live Repository where it will now be visible to all who access the Repository.
All works are protected by copyright law. Generally copyright belongs to the author of the work or to his or her employer. However, when an author submits an article or paper for publication they are frequently expected to relinquish some of their rights over the work.
Many publishers may require exclusive rights over publication and distribution which may prevent, or delay, open access to that work. Rights restrictions can vary depending on the publisher, luckily a good source of information is Sherpa/Romeo which can help you decide if an article is suitable to be placed in an institutional repository and be publicly available.
Further help and guidance can be found in the repository guidance notes (see links above) and more general copyright advice can be sought from the Information Advisors in your library
Generally the research administrators for each school/faculty who are responsible for checking new records added to the repository should be contacted to discuss issues with individual records, for example how long it takes for your record to appear in the live repository.
Assistance is also available from Information Services staff. If you think your problem is probably technical or systems related please email email@example.com.
Information Advisers in the libraries may also be able to provide assistance, particularly on questions relating to bibliographic metadata and copyright. To find out the name of your Information Adviser please visit Information Services’ web site at http://www.brighton.ac.uk/is
Why can’t I access a document?
It may be that some items are restricted due to copyright restrictions. Any queries can be directed to your research administrator.
Why can’t I see my record in the repository?
If you have deposited a record but you cannot see it in the live repository it still may be waiting to be checked by an editor. Contact the research administrator for your school/department who will be able to check this for you. If they are unable to find the record in their review area, make sure you have added to the record the correct school/faculty that you belong to, this should solve the problem.
What can I add to the repository?
The University of Brighton Repository (‘UBR’) is a digital archive of the University’s published research output. You can add any journal articles, images, audio or video files, conference papers and other peer-reviewed literature in the UBR.
How do I request a record to be edited?
If you need to change a record that is already in the live repository you should contact the research administrator for the school/faculty the record comes under and request the change. Alternatively, if you are an administrator, you can request they add your school/faculty to the record so you are able to make the changes yourself.
Why is a record not displaying correctly?
Sometimes you may get a record that does not display correctly along with an error message saying "Error parsing XML in render_xhtml_field". Normally this is due to a character somewhere in the record that cannot be read by the browser, this can be rectified by using the html code for the characters in the record. If you do not know how to do this then contact firstname.lastname@example.org. who will be able to edit for you.
Is your question answered here?
If not you may contact email@example.com. who could then add your particular question to these FAQ’s (if we know the answer!). Or you can use one of the other contacts listed above for further help.