University of Brighton Repository User Documentation
- Searching Text Fields
- Searching Value Fields
- Searching by year
- Adding Content
- Copyright Restrictions
- Why can’t I access a document?
- Why can’t I see my record in the repository?
- What can I add to the repository?
- How do I request a record to be edited?
- Why is a record not displaying correctly?
You may perform either a simple search or an advanced search. The advanced search form lets you perform a finer-grained search using more fields.
Searching Text Fields
You can search for terms in certain fields like abstract or author. These are the fields where there is a text entry. You can decide how the system will use your search terms by selecting one of the options from the drop down menu just to the left of the input box.
The system will search for records which contain all of the words you have entered in that field, i.e. “patient'' and “care''.
The system will search for records with either of the terms you have entered in that field, i.e. “patient'' or `”care''.
Searching value fields
With these you can select one or more values from a list that you would like to search for. If no value in the list is selected, the system will ignore this field (i.e. it will retrieve records with any value of this field.)
If you want to search for more than one of these values you can also change search behaviour by selecting ``Any of these'' or ``All of these'' from the dropdown menu on the right of the list.
Any of these.
If this is selected, any record which has any of the values you select will be retrieved.
All of these.
If you select this option, a record must have all the values you choose associated with it to be retrieved.
Searching by year
When you're searching a year field, you can specify a single year or range of years that you're interested in:
- retrieves only records where the year is `1999';
- retrieves records with years between 1987 and 1990 inclusive;
- retrieves records with years of 1995 or later;
- retrieves records with years up to and including 1998.
You do not need to register. Current staff at the university with a Converis (the University’s Research Information System) account will be able to deposit research outputs in the repository (ePrints). For more information on Converis see the Research Office webpages. The Research Office can be contacted at email@example.com
Adding Outputs to the Repository
All eligible outputs submitted via Converis are added to the repository (ePrints). Instructions on how to add outputs to Converis can be found via the Research Office pages on staffcentral.
All new outputs submitted via Converis will go through an approvals process. They will receive an academic quality assurance check by a Director of Research and Development for the area of research and the metadata and copyright will be checked by the Library. All deposits will be assessed to ensure that they are within the scope of the repository. If approved, and they fall within the scope of the repository, they will be set to be transferred to the repository (ePrints) where they will be visible to all who access the repository.
All works are protected by copyright law. Generally copyright belongs to the author of the work or to his or her employer. However, when an author submits an article or paper for publication they are frequently expected to relinquish some of their rights over the work.
Many publishers may require exclusive rights over publication and distribution which may prevent, or delay, open access to that work. Rights restrictions can vary depending on the publisher, luckily a good source of information is Sherpa/Romeo which can help you decide if an article is suitable to be placed in an institutional repository and be publicly available.
Further help, guidance and more general copyright advice can be sought from the Information Advisers in your library
The Research Office is responsible for Converis. They should be contacted for all Converis-related enquiries, please email firstname.lastname@example.org
Assistance is also available from Information Services staff. If you think your problem is ePrints related please email email@example.com.
Information Advisers in the libraries may also be able to provide assistance, particularly on questions relating to bibliographic metadata and copyright. To find out the name of your Information Adviser please visit Information Services’ web site at http://www.brighton.ac.uk/is
Why can’t I access a document?
It may be that some items are restricted due to copyright law.
Why can’t I see my output in the repository?
If you have added an output to Converis but you cannot see it in the repository it may still be waiting to be approved by the Output QA or validated by the Library. You can check where an output is in the approvals process by checking the status column where your outputs are listed in Converis. If there is a problem validating your output, you will usually be contacted by the Director of Research and Development for the area of research or by the Library.
What can I add to the repository?
The repository is a digital archive of the University’s published research output. You can add any journal articles, images, audio or video files, conference papers and other peer-reviewed literature to the UBR.
How do I request a record to be edited?
If you need to change a record that is already in the repository (or is in the approvals process via Converis) you should submit a change request through Converis. To do this click on the title or the preview icon of the output, click ‘Request change’, and add sufficient details of the changes that are required. The Library will be notified and will either make the necessary changes or set the output as ‘non-validated’ so that you can make the changes required.
Why is a record not displaying correctly?
Sometimes you may get a record that does not display correctly along with an error message saying "Error parsing XML in render_xhtml_field". Normally this is due to a character somewhere in the record that cannot be read by the browser, this can be rectified by using the html code for the characters in the record. If you do not know how to do this then contact firstname.lastname@example.org. who will be able to edit for you.
Is your question answered here?
If not you may contact email@example.com. who could then add your particular question to these FAQ’s (if we know the answer!). Or you can use one of the other contacts listed above for further help.